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Governance Coordinator

Position title
Governance Coordinator


APS Level 6

Immediate supervisor
Manager, Governance

Ongoing, Full-time

Acton, Canberra

Application close date
11.30pm Thursday 14th December 2017

Position contact
Fiona Dalton, Governance Manager, (02) 6208 5131,

If you are deaf, hearing or speech impaired, you can contact us through the National Relay Service, TTY call 133 677, Speak and Listen 1300 555 727.

The Museum

The National Museum of Australia is a place that celebrates our people and our culture of storytelling. It is a place to explore our relationships to each other, to the places we live, and to the objects and events in our past. The Museum is the place where we come together to share stories of our unique and distinctive nation, to be part of a national conversation. Come and join the conversation. Be part of the story. Our story.

Information about our collections, galleries, research, temporary exhibitions and public programs, as well as corporate documents including annual reports, strategic plans and visitor research is available on our website at Applicants are encouraged to review this information as part of their application preparation.

Working environment and remuneration

The Museum offers:

  • creative and diverse work
  • a flexible and family friendly working environment
  • results that you can see and from which you can have immediate job satisfaction.

Annual salary of between $76,758 and $86,031 plus superannuation. Employment conditions are covered by the National Museum of Australia Enterprise Agreement 2017-2020 or its successor. Other arrangements may be negotiated under an Individual Flexibility Agreement. The Museum supports the use of flexible working arrangements.

Responsibilities of the section

The Governance Business Unit is responsible for the coordination and timely delivery of a range of high quality services to Government, the Museum’s Council, APS agencies and other key stakeholders on behalf of the Museum Executive. In addition, the Business Unit includes the Legal Services function, and is responsible for the development and implementation of the Museum’s International Program. The Business Unit manages the annual corporate planning and reporting cycle, and coordinates the collation and reporting of performance data, including visitation statistics, to support Business Units and Executive in monitoring progress against strategic and operational objectives. The section is also responsible for managing the Museum’s policies and procedures and other key governance documentation. The small team is critical to the effective functioning of the Museum and the Executive Team and contributes to the achievement of satisfactory outcomes through flexible, responsive and collaborative actions.

Responsibilities of the position

The Governance Coordinator reports directly to the Manager, Governance and is responsible for a range of activities, including, but not limited to:

* assisting the Manager, Governance to respond to requests for information from the Minister’s Office and the Portfolio Department

* coordinating background papers to enable Executive members to prepare for Senate Estimates hearings, and the coordination of responses to Questions on Notice

* providing a range of Secretariat support to the Museum’s Council, and Committees of Council, including coordination and preparation of meeting agendas, papers and minutes

* contributing to the development of the Museum’s strategic, corporate and business planning processes, including design and dissemination of templates and providing advice to Business Units on reporting requirements

* supporting the development of corporate Key Performance Indicators (KPIs), including visitation estimates for the Portfolio Budget Statements and performance targets for the Museum’s Corporate Plan

* coordinating internal and external corporate planning and performance reporting, in accordance with the requirements of the enhanced Commonwealth performance framework

* managing the collation and reporting of visitation data, providing advice and assistance to Business Units on reporting requirements and processes

* assisting with other Governance Unit priorities in times of peak workload

Selection criteria

Applicants must respond to all of the following selection criteria in their application:

1. Sound knowledge and understanding of government processes, accountability and performance frameworks and the ability to prepare and coordinate information on behalf of the Senior Executive and Museum.  

2. Demonstrated high-level analytical and problem-solving skills, and the ability to manage information and develop planning and reporting documentation in a range of formats.

3. Ability to successfully influence, engage and build relationships with a variety of stakeholders in order to generate outcomes that meet business needs of the Museum.

4. Demonstrated ability to manage multiple complex and demanding projects and achieve results.

5. Well-developed written communication skills across a range of styles, and adaptable to a range of audiences.

6. Demonstrated ability to work independently and as a member of a team.

Applications should include contact details for two referees.

Aboriginal and Torres Strait Islander people and those from culturally diverse backgrounds are encouraged to apply. The Museum is an equal employment opportunity workplace.

To be eligible to apply for this vacancy, applicants must:
- be an Australian Citizen;
- undergo a number of pre-employment checks, which includes a police records check.

Further enquiries

If you have any questions regarding this position please contact Fiona Dalton, Governance Manager, (02) 6208 5131,


Applicants are encouraged to apply online.

If you have problems submitting your online application, please email

Preferred titling of attachments is 'Name - Application' and 'Name - Resume'